Instructions for Authors for Camera-ready Final Versions of ACL-2000 Conference Papers

N.B. These instructions are only for authors of the papers accepted to the ACL-2000 conference. Authors for papers for workshops as well as the Student Workshop, please contact the corresponding organizers.

• Please let us know about your audio-visual requirements as soon as possible.
• Authors must print the attached Copyright Transfer Agreement, complete it and return it along with their final camera-ready copies to the address given below.
• Authors of papers dealing with implemented software systems are encouraged to demonstrate their systems as part of the ACL-2000 demonstrations program. Interested parties should contact the ACL-2000 Demonstrations Chair (acl-2000-demos@dfki.de) immediately. Although the deadline for submission of demo proposals has elapsed, the ACL-2000 demonstrations chair might be accommodate proposals from authors of accepted papers. Consult the Software Demonstrations Program Page for further details.
• Papers should be prepared according to the following guidelines:
  1. The maximum length of a paper is 8 pages. Up to two extra pages can be purchased for 250 US$ each; please include a check payable to the Association for Computational Linguistics along with your camera ready copies.
  2. Use A4 size paper. (If you have significant hardship printing on A4 size paper, please send mail to acl2k@cis.udel.edu.) You MUST send us three hardcopies of your paper, printed single-sided. Electronic versions are not an acceptable substitute for the hard copies.
  3. Center the title of the manuscript along with authors' names and their complete addresses at the top of the first page.
  4. Generally print all text, including titles and figures, in two-column format where each column is 3.0in by 9.25in (7.6cm by 23.5cm) and there is a 0.25in (0.6cm) space between the two columns. Exceptions to the two-column format include the title and author information at the top of the first page and any full-width figures or tables.
  5. Text should be centered on each page. On A4 paper, this roughly means leaving 1in (2.5cm) margins on left and right sides of each page as well as a 1.2in (3.0cm) margin on the top of each page.
  6. Type single spaced.
  7. Print on only one side of the page.
  8. Indent when starting a new paragraph.
  9. Use standard fonts such as Times Roman or Computer Modern Roman, 11 to 12 points for text, 14 to 16 points for headings and title.
  10. Do not print page numbers. Instead, please number the pages clearly on the reverse side, in pencil.

  All style files for the submission of the final version are available in this directory . This includes our LaTeX style file acl2000.sty which implements most of the requirements. It is intended for use with the acl.bst BibTeX bibliography style. An MS Word document template is also available. Be warned that use of these files on some systems may produce incorrect results. Therefore, verify that the margins and font size of your output conform to the guidelines. If they do not, you are responsible for making the appropriate adjustments. Some adjustments that may be useful are found here. If you discover some adjustment that we have not listed, please mail us what you have found so that we can add it to our list.

• Three copies of your final, camera-ready paper must reach us no later than August 1st, 2000. Please note that we are working on a short time-line and the papers will need to be sent to the publisher soon after receipt. In order to guarantee that your paper is included in the final proceedings, we ask that you take care to ensure that the paper is RECEIVED by the August 1st deadline. The mailing address:
  ACL-2000 Paper
  c/o K. Vijay-Shanker
  103 Smith Hall
  Department of Computer and Information Sciences
  University of Delaware
  Newark, DE 19716
  USA

  You can use +1 (302) 831-2712 if the courier service you are using requires a phone number to be listed.

• For the first time, the ACL proceedings will also be available on a CD-ROM. Therefore, in addition to the three hardcopies, you are also required to provide a pdf file of your paper. The authors are responsible for ensuring that the suitable fonts are included when necessary in preparing the pdf file. If you are unable to produce a pdf file, please let us know immediately.

  The pdf file for the CD-ROM proceedings must also be submitted on or before August 1, 2000. The submission of the pdf file can be done by (in order of preference):

  1. Send email to acl2k@cis.udel.edu with the URL of the site from which we can download the pdf file.
  2. Send the pdf file via email (addressed to acl2k@cis.udel.edu ).

• N.B. Please send an email message to acl2k@cis.udel.edu giving us the name and email address of the author we can contact during the period August 1, 2000 through August 15, 2000. We may need to contact you in case there are any problems we notice with the submission of the hardcopies or the pdf file.
• Any enquiries regarding the submission of camera ready hardcopies or the pdf file should be addressed to acl2k@cis.udel.edu . Please include your paper id-code in the Subject line of your message.